Enterprise File Sync and Share Solutions

As individual workers become increasingly mobile and organizations rely on distributed project teams, the need for secure, high-performance enterprise file sync and share solutions has steadily grown. File sync and share is a fairly self-explanatory concept. An effective enterprise solution allows end users in different locations to securely access and edit the same project files.

Assessing Enterprise Sync and Share Solutions

Given the pressing need for viable solutions, the landscape of enterprise file sync and share providers has become extremely crowded. Since different organizations are looking for different features in a sync and share solution – what Tom’s IT Pro calls the snowflake problem – the specific offerings vary greatly. Some businesses may need an enterprise file sync and share solution to aid their mobile workforce and extend access to tablets, smartphones and other devices. Other organizations might be primarily focused on linking together end users working off desktops in geographically distant locations. File synchronization solutions could be entirely on-premises, cloud-based or a hybrid of the two.

Regardless of the specific implementation, the goal of enterprise file sync and share is to allow users to securely share files and collaborate with multiple people. As noted above, though, the competitive landscape is crowded, so choosing the right solution can be challenging. When evaluating different enterprise file sync and share solutions, take into account the following considerations:

5 Considerations When Evaluating Enterprise Sync and Share

1. Security: Any secure file sync and share solution should rely on strong encryption as files move from one location or device to another. The encryption keys should be controlled by the customer – otherwise the solutions provider has the potential to unlock customer data.

2. IT Control: One of the early critiques of file sync and share solutions was that they gave rise to Shadow IT. Today, a viable enterprise file sync and share solution must allow IT to retain strong control and management capabilities. It’s critical to ask whether the solution you’re considering is going to ease IT pain or add to your workload.

3. Performance: The larger goal of enterprise file sync and share solutions is to promote operational efficiency and make it easier for end users in different locations to collaborate. Any product or service that fails to deliver on performance – whether this is a result of latency or editing conflicts – is not really an enterprise solution.

4. File Types: Many businesses are relying on increasingly large and/or complex file types. Before choosing an enterprise file sync and share solution, make sure that it can handle the files your end users need most.

5. Compliance: With standard enterprise file sync and share solutions, multiple copies of a given file may exist across multiple devices and within a pool of cloud storage, leading to data provenance problems that could violate compliance standards.

A Unique Sync and Share Solution

Obviously, your particular needs will depend on the nature of your business, but as part of its complete Enterprise File Services offering, Nasuni provides a uniquely secure and flexible enterprise file sync and share solution that has proven efficient and cost-effective across multiple industries.

The main difference with our solution is that it relies on a cloud-native approach to enterprise file sync and share. Nasuni securely maintains and continuously updates the gold copy of every file in the cloud, and as end users work on this file, our cloud-based global file locking technology prevents editing conflicts, ensuring operational efficiency. Perhaps most important, Nasuni’s approach to security and encryption relies on customer-controlled cryptographic keys. Find out more about the dirty secrets of enterprise file sync and share here, or take a look at a recent report on how Nasuni is helping customers with this unique service.


Related Articles:

What is a Global File System?

Managing File Growth with Scale-out NAS

What is Cloud NAS?


Additional Resources:

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Gartner Newsletter: Multiple Enterprise File Services in One Solution

In a new report, Gartner recognizes Nasuni as a leading Enterprise File Services solution. Download the report and you’ll get a complete picture of how Enterprise File Services can help you manage unstructured data growth and improve business efficiency – all while reducing costs.

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How Re-architecting the File Storage Environment Can Help Reduce Risk and Cost, and Increase Operational Efficiency

Consolidate data to drive efficiency and increase security using an Enterprise File System. Download this analyst report to learn how deploying an enterprise file system to centrally manage, protect, and leverage information can provide a foundation to achieve these goals.

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